Scheduled Hours

40

Position Summary

Pre and post award activities in addition to research administration oversight including personnel, payroll, budgeting, and operations management.

Job Description

Primary Duties & Responsibilities

• May plan and develop research division budgets.
• Oversees payroll function, including visas, identify and assign payroll to appropriate sources and enter directly into HRMS, prepare annual payroll.
• Supervises the purchasing function, ensuring maximum utilization of funds. Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Prepares and analyzes monthly financial reports on all research accounts and distributes/discusses with Principal Investigators.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Prepares, analyzes, monitors, and manages grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Works with PI to develop, compile and submit the entire grant according to established agency/university guidelines. Enters budget online, obtains signatures, etc.
• May coordinate the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare budget, obtain pricing quotes from other Departments, confirm CPT code for billing MD time, determine standard of care measures versus those strictly for research, prepare and submit invoices according to final executed contract, track receipt of checks from sponsor and ensure they are deposited in correct fund.
• Works with OSRS to ensure timely implementation of contracts and subcontracts.
• Transfers PI grant files into Wash U and to new institutions or new departments.
• Closes grant accounts; submits final progress report and final invention statement (if applicable) to the appropriate agency. Obtains signatures and forwards grant financial status reports.
• Assists PIs with internal and external requests for grant-related information.
• Creates, addresses, and processes correspondence with granting agencies.
• Organizes and maintains grant files.
• Conducts fund searches for PIs. Assists PI with obtaining potential grant applications/ instructions with help from OSRS.
• Responsible for the oversight and day-to-day management of research administration.
• Serves as liaison between faculty/staff in communicating policies and procedures.
• Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.
• Completes special projects as directed by the senior management.
• May maintain personnel records; directly oversee scheduling of employees, evaluation process and personnel problems.
• Works with PI to develop job descriptions for new positions or promotions.
• Reviews and screens job applications and applicants; conducts interviews, hire and/or make recommendations for hiring new personnel.

Preferred Qualifications

• Masterâ™s Degree.
• Supervisory experience.
• Working knowledge of computers spreadsheets word processing, organizational, verbal, written and interpersonal skills.
• Knowledge of AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc.

Required Qualifications

Equivalent of Bachelorâ™s degree with six years of experience in accounting or related field including a minimum of two years of experience in grants administration or ten years of combined education and related experience.

Grade

G12

Salary Range

$55,600.00 - $94,900.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions

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